Your vending route,
running itself.
FieldTracer is the AI Harness for vending machine route operations — tracking every machine, scheduling every restock, dispatching every driver, and calculating every commission, all without you babysitting the back office. Harness your operation.
Sound familiar?
We built the fix.
Vending route operators run on tight margins. Fuel, labor, and a single machine sitting empty for two days can wreck the week. FieldTracer closes the gap between what your route looks like on a spreadsheet and what actually happens in the field.
Drivers running blind
Without live machine status, drivers follow a fixed schedule whether the machine is full or empty. FieldTracer surfaces restock frequency, last service date, and active fault codes so dispatch sends the right driver to the right machine — not every machine every Tuesday.
Faults sitting until someone notices
A refrigerated machine running at 42°F is a health-code problem and a lost-sales problem. FieldTracer tracks your last recorded temperature against your compliance limits and surfaces any unit with an active error code in the dispatch alert queue the moment it shows up — not the next time someone stops by.
Commission math done by hand
Location commissions — whether that is a flat monthly fee, a percentage of gross sales, or a profit-share deal — should not live in a spreadsheet tab that gets updated whenever someone remembers. FieldTracer stores the commission structure per machine and calculates the payout automatically each collection cycle.
Everything your route needs,
wired together.
FieldTracer does not replace your drivers. It gives them a back office that never clocks out — tracking assets, firing off Routines, routing the day, and closing the billing loop while your team is still on the road.
Know every machine in your fleet
Manufacturer, model number, serial number, year built, payment system (cash-only, cashless, or both), telemetry board (Cantaloupe, Nayax, PayRange, DEX), and planogram — all on one record. Parts sourcing and certified dispatch start with the right data, not a sticky note.
Schedule restocks and PMs without thinking about it
Set the restock frequency — weekly, bi-weekly, monthly, or on-call — and FieldTracer generates the Routine automatically. Preventive maintenance due dates (bill validator cleaning, coil lubrication, compressor checks) surface in the queue before the machine goes down, not after.
Dispatch routes the AI way
Tell FieldTracer what you need the way you would tell your dispatcher — "get units 17, 31, and 41 covered before noon" — and it builds the optimised stop sequence. No training required. New staff run the route on day one.
Close the cash & commission loop automatically
Every collection timestamps itself. Last collection amount reconciles against your DEX vended-sales total. Commission rate and structure (gross sales %, net sales %, flat monthly, profit share) are stored per machine and calculated at billing — no spreadsheet, no manual lookup, no argument with the location owner.
New driver, first shift,
zero hand-holding.
The FieldTracer Harness layers AI over your operation so untrained staff can run a full route without you riding along. The dispatcher that never sleeps handles the sequencing, the alerts, and the paperwork. Your drivers handle the machines. That is the right split.
Restocked right, every time
The approved planogram is stored on the machine record. Deviation from the approved product layout is flagged at visit close — so you know immediately if a driver loaded the wrong slot, not when the location calls to complain.
Refrigeration you can audit
Min and max allowable temperatures are stored per unit. Last recorded temperature (from telemetry or the service visit) is logged as health-code audit evidence. Any refrigerated machine outside its range surfaces in the alert queue automatically.
Ready to stop managing your route
and start running it?
Walk through a live vending fleet — fault alerts, restock Routines, commission calculations, and route dispatch — in a 30-minute demo. No slides, just your operation in FieldTracer.