Stop chasing runouts.
Start running routes.
Propane operators carry hundreds of tanks across dozens of routes — each one with its own fill level, K-factor, delivery type, and compliance clock. FieldTracer is the AI Harness that keeps every account, every tank, and every driver in sync, so your team runs the day instead of reacting to it.
Three things that eat your margin
every single season.
These aren't surprises — they're the same three problems every propane operator names when you ask them what keeps the phone ringing at 9 PM.
Runouts happen because forecasting lives in someone's head
Will-call customers forget. Degree-day math sits in a spreadsheet nobody opens. When a tank hits 15 % on a Friday, your driver makes an emergency run that costs three times a normal stop. FieldTracer tracks fill level, K-factor, reorder trigger %, and degree-day zone per tank — and creates the delivery order before the customer calls.
Compliance slips under dispatch pressure
DOT requalification dates, safety surveys, and post-outage leak checks don't miss themselves — they get buried under the next route. Post-incident investigations now trace failures back to the schedule that created the shortcut. FieldTracer flags every overdue cylinder, pending leak-check result, and safety survey that has aged past its window, before the job goes on a truck.
Dispatchers spend the day managing data, not drivers
Low-density accounts, mixed delivery types (automatic, budget-fill, will-call), and hundreds of site-level tank specs make every dispatch decision a lookup exercise. FieldTracer surfaces the right stops at the right time so a dispatcher can confirm a route the way they'd tell a coworker — not rebuild a spreadsheet from scratch each morning.
Every propane workflow,
wired together by the Harness.
FieldTracer layers AI over your operation so the people running the desk — including new hires — can keep every tank, route, and compliance record current without training courses or tribal knowledge.
Track every tank as a living asset
Serial number, manufacture year, ASME or DOT standard, working pressure, installation date, placement (above-ground, underground, in-building) — everything that lives on the nameplate lives in FieldTracer. When a tech pulls up a stop, the full asset record is already there: connected appliances, reserve-gallon floor, reorder trigger, and the most recent fill level reading from a wireless monitor or a manual stick.
Generate delivery orders automatically
For automatic keep-full and degree-day accounts, FieldTracer computes days-to-trigger from the K-factor and daily HDD data for the tank's degree-day zone — and creates the work order before anyone notices the level dropping. Will-call customers get a reminder. Budget-fill accounts get a scheduled drop. Emergency runs become the exception, not the plan.
Flag compliance before it leaves the yard
DOT requalification due dates, last safety survey age, last leak check date and result, regulator install age against the NFPA 58 replacement window — FieldTracer checks all of it when a job is scheduled. A cylinder past its requalification date gets a pull alert. A pending leak-check result blocks service restoration. Compliance lives in the same record as the delivery, so nothing ships through an unchecked gap.
Dispatch, route, and bill in one motion
Route your drivers by stop density and delivery urgency, capture gallons delivered at the door, and push the invoice automatically when the truck returns. Routines handle recurring schedule generation, so your back-office is never rebuilding next week's routes from yesterday's paper tickets. Harness your operation — the Harness is the back-office that never clocks out.
No training required.
Just tell it what you need.
The Harness layers AI over your operation so untrained staff can run a full dispatch day — create stops, check compliance, confirm routes, and close invoices — the way they'd tell their dispatcher what to do.
The tank record is the job record
Tank size, owner type (company-owned, customer-owned, leased), fill level, monitor status, last & next delivery date — all visible before dispatch. No clipboard, no second system, no missing nameplate data when a tech needs it roadside.
K-factor math that runs itself
FieldTracer calculates degree-day consumption from the last two deliveries, stores the K-factor and degree-day zone per tank, and re-computes the reorder trigger automatically. Switch a customer from will-call to automatic delivery and the Harness picks up the next fill from there.
The compliance clock runs in the background
Safety survey dates, leak-check results, DOT requalification windows, regulator install age — tracked per unit, surfaced at dispatch. A failing leak check blocks the job. A cylinder past its 5-year DOT window gets flagged before it touches a truck. Your insurer — and your investigator — will never find a gap you didn't see first.
Recurring schedules that generate themselves
Set up automatic-delivery and budget-fill accounts once. FieldTracer's Routines engine creates the stop, queues it to the right route, and fires the invoice when the driver marks it done. No paper tickets to chase, no month-end reconciliation mystery.
One system. Every tank.
Zero runouts.
FieldTracer connects asset records, delivery forecasting, compliance tracking, dispatch, and billing into a single Harness. Your team runs it the way they'd talk to a coworker — no manuals, no software certification, no tribal knowledge required. Harness your operation.
Ready to run your propane operation
without the 9 PM phone calls?
Book a 30-minute demo and we'll walk through a live propane fleet — tank records, K-factor forecasting, compliance alerts, and a full dispatch day — in your own words, not a slide deck.