The back-office that keeps your tankers
moving and compliant.
Mobile fueling runs on tight windows, strict DOT rules, and customers who cannot afford a dry tank. FieldTracer is the AI Harness that coordinates your routes, locks product to the right accounts, reconciles every metered gallon, and flags compliance deadlines before they become violations — without adding a single admin.
Most fueling operations are one bad day
away from a compliance gap or a dry run.
Talk to any mobile fueling dispatcher and you hear the same three problems. FieldTracer was built to close all three at once.
Coordinating multi-stop routes across mixed fuel types is a scheduling puzzle dispatchers solve by hand every morning.
Wrong product into the wrong tank costs you a customer and a hazmat incident report. FieldTracer locks fuel type and UN/NA number to each account, sequences stops automatically by delivery window and tank capacity, and surfaces the right BOL reference before the driver leaves the yard — the way you'd tell your dispatcher, just faster.
DOT tank inspections, hazmat endorsements, and meter certifications expire on different schedules — and the gap usually shows up during an audit.
FieldTracer tracks cargo tank inspection dates (49 CFR 180.407), hazmat endorsement expiry, hazmat retraining due dates (PHMSA triennial), and meter calibration seals on every unit. Dispatch is automatically blocked when a date lapses, and your team gets alerts 30 and 60 days out — no spreadsheet required.
Load variance between what left the terminal and what the meter recorded goes unnoticed until a customer questions a bill.
Every delivery ticket captures meter start and end readings, gallons delivered, and the originating BOL and batch reference. FieldTracer calculates load variance automatically and flags anything outside your tolerance — so you catch meter drift, shrinkage, or a billing discrepancy the same shift it happens.
Every part of your fueling operation,
running in one harness.
FieldTracer layers AI over the work your team already does — routing, delivery, compliance, billing. Untrained staff can run it on day one. Harness your operation.
Build your account & asset catalog
Each delivery account carries its fuel type (Diesel, DEF, Dyed Diesel, Propane, Gasoline), tank capacity in gallons, DOT tank spec (406 / 407 / MC 306 / non-DOT), UN/NA placard number, and preferred delivery frequency (daily, weekly, bi-weekly, or on-call). Every field that matters for a legal transfer lives in one place.
Schedule recurring routes automatically
FieldTracer builds and sequences daily stops from your delivery frequencies, tank levels, and driver availability — no manual spreadsheet rebuild each morning. On-call accounts drop into the same queue the moment a request comes in. Last delivery date and next delivery date update themselves after every completed stop.
Dispatch with built-in SPCC & DOT compliance
Before a truck rolls, FieldTracer confirms spill kit verified, bonding and grounding verified, and product lock verified for each stop. Tank level before and after delivery is recorded on the ticket for SPCC overfill-prevention documentation. Dispatch is blocked automatically if a cargo tank inspection or hazmat endorsement is overdue.
Close the ticket & bill automatically
Meter start, meter end, gallons delivered, and BOL number close the delivery ticket. FieldTracer calculates load variance against the terminal batch reference and queues the invoice at the metered gallon count — no manual data entry, no end-of-day reconciliation pile on the desk. Recurring accounts bill on your schedule without anyone touching a keyboard.
Your dispatcher, your drivers, your office —
all on the same page without a training day.
The AI Harness surfaces the right information to the right person at the right moment. Dispatchers see route status and compliance alerts in one dashboard. Drivers see their stop sequence, pre-transfer checklist, and meter fields on the mobile app. The office sees invoices ready to send. Nobody has to call anybody to find out what happened on stop six.
Live route board with compliance blockers
See every tanker, every stop, every compliance flag — cargo tank inspection status, meter cert expiry, hazmat endorsement countdown — in a single live board. FieldTracer tells you which truck can legally roll and which one needs to sit before your dispatcher makes the call.
Pre-transfer checklist on the phone, not a clipboard
Drivers confirm spill kit, bonding and grounding, and product lock directly in the app before the meter starts. Tank level before and after delivery is captured in the field. The delivery ticket — including meter readings and BOL number — closes itself when the driver marks the stop done.
Invoices that match the meter, every time
Billing pulls gallons delivered from the closed ticket, not from a driver's handwritten note. Load variance flags on the BOL tell your office team immediately if a number needs a second look before the invoice goes out. Recurring accounts generate their own billing runs on schedule.
Audit-ready documentation without the audit panic
SPCC pre-transfer fields, DOT tank spec, UN/NA numbers, inspection dates, hazmat training records, and metered delivery totals are all stored and exportable. When an inspector shows up, your records are already in order — not assembled the night before from three different systems.
Show us your routes. We'll show you
how fast the harness fits.
Mobile fueling operations are complex enough without the back-office being a second job. FieldTracer runs the scheduling, the compliance checks, the meter reconciliation, and the billing — so your team runs the trucks. Book a 30-minute demo and we'll walk through a live fueling route in your own operation's terms.