The back-office that never clocks out —
built for event production.
Whether you're dropping a 40x80 clearspan for a corporate gala or running sailcloth tents across a summer festival circuit, FieldTracer's AI Harness keeps your fleet, crew, and compliance in lock-step — without training your staff to use it. Harness your operation.
Event day surprises are fine.
Operations surprises are not.
Event production runs on tight windows, borrowed venues, and crews that change job to job. Most operators are managing all of it in group texts, shared spreadsheets, and memory. FieldTracer replaces that with a harness that watches everything and surfaces the right info to the right person at the right moment.
A last-minute change blows up your whole run sheet
Late RSVPs bump guest count from 120 to 180. That changes the tent, the anchor plan, the permit, and the crew size — and someone always gets the old version. FieldTracer ties guest count, setup crew required, and setup duration to the booking record, so one update flows to dispatch, load lists, and the crew app automatically.
Flame certs and permits live in a filing cabinet — until the fire marshal shows up
Every tent in your fleet has a flame cert standard, an expiry date, a permit flag, and sometimes an engineering stamp. FieldTracer tracks all of it per unit — NFPA 701, CPAI-84, CA Title 19 — and alerts you before a cert lapses, not after a crew drives four hours to a venue that won't let you set up.
Crew coordination is a full-time job on its own
A 40x80 clearspan needs six people and 4.5 hours. A 20x40 frame needs three and 2 hours. Knowing which crew goes where — and blocking the right setup window on the dispatch calendar — is currently inside your lead installer's head. FieldTracer stores setup crew size and setup duration per structure and builds the schedule from that data, not from memory.
Every job, from booking to teardown,
running without you babysitting it.
FieldTracer connects your asset records, compliance calendar, dispatch board, and billing into one harness. Untrained staff can run their part of the operation — the AI surfaces what they need, when they need it, the way you'd tell your dispatcher.
Book the job, configure the asset
Set event type (wedding, festival, corporate, sporting), tent type and size, guest count, surface type, and anchor method on the unit record. FieldTracer knows instantly whether a permit is required, how many crew to dispatch, and how to block the setup window — because those rules live in the data, not in someone's inbox.
Compliance tracked per structure, automatically
Flame cert standard, expiry date, max occupancy, floor area, wind load rating, and engineering stamp status are all on the unit record. FieldTracer's Routines check compliance thresholds on a schedule — so when a CPAI-84 cert is 30 days out from expiry, the right person gets the alert, not a surprise on event day.
Dispatch built around the actual job, not a template
Setup duration, teardown duration, and power requirement (kW) are stored per structure. The dispatch board uses that to block crew windows and sequence multi-structure events without double-booking. Site access notes — gate codes, load-in path, height restrictions, noise curfews — travel with the job to the crew's screen, not a PDF nobody printed.
Post-event inspection closes the loop on billing
After teardown, the inspection crew logs condition status — Ready, Quarantined (Damage), or Quarantined (Cleaning) — directly against the unit. Damage notes automatically trigger a damage billing line on the closing invoice. Quarantined units drop off load lists until a supervisor clears them. Nothing falls through the gap between the field and the office.
Your newest hire runs it.
Your most experienced crew trusts it.
FieldTracer's AI layer means staff interact with the operation the way they'd talk to a coworker — describe what they need, and the harness handles the routing, the records, and the follow-through. No forms to memorize, no systems to master. The back-office runs itself.
Every structure, accounted for
Know which units are ready, in use, in inspection, or quarantined — across your entire fleet — without calling anyone. Condition status, last inspection date, and last inspector are tracked per unit so your load list is always clean.
Certs expire on a schedule. Alerts do too.
Flame cert expiry, permit requirements, and engineering stamp status are surfaced by FieldTracer's Routines before they become a problem. No calendar entries to maintain — the system watches the dates so you don't have to.
Right crew. Right window. Every time.
Setup crew size and setup duration per structure mean the dispatch calendar builds itself correctly — no guessing, no calling the lead installer to ask how long the clearspan takes. Teardown windows are blocked the same way.
Damage notes become invoice lines
Damage logged at post-event inspection flows to the closing invoice automatically. No re-entering, no chasing the crew for details three days later. The record is in the system from the moment the inspector typed it.
Your next event is already in the system.
Let FieldTracer run the back of house.
Event production companies that run FieldTracer stop losing jobs to compliance surprises, crew miscommunication, and post-event billing gaps. Book a 30-minute demo and we'll show you the harness on a real event setup — tents, crew windows, certs, and all.